Google Drive is like your closet — you stash all your stuff there, but it’s not exactly organized.
The storage service lets users save files like documents, forms and photos. Depending on your storage space, you have a lot of room to play with, which makes it infinitely easy to create clutter.
However, there are dozens of little things you can do to clean up your virtual closet. From color-coding to using the “Starred” folder, here are five painless ways to organize your Google Drive.
1. See what’s eating up your space.
You only have so much free space in Google Drive before that gratis 15 GB is used up. Before you shell out for extra space, make sure you’re actually using the available room wisely. Much like any device we own, our Drive can quickly fill up with forgotten files, photos or documents that we might not need anymore.
One easy way to do that is by clicking on the tiny “Manage” option at the bottom left-hand corner. It tells you how many gigabytes your Gmail, Drive and Google+ are taking up. From there, go to your Drive homepage — if you look on the right-hand side, there’s a column titled “File size,” which will show how large each file is.
If you have a Google Play-compatible device, use the free app Unclouded. It automatically tells you which files are eating up the most space.
2. Color-code your files.
If you’re all about visual presentation, color-coding folders is an easy way to organize your Drive. Right-click your folder of choice and select the option “Change Color.” You can select one of 24 different options.
3. Add numbers to file names.
You can choose the order in which files show up, from alphabetical naming order to most recent files. If you know exactly what you want to go to, number your files from most important to least important. That way, the files you really want will always be on top.
Right-click the file of choice, and click on the “Rename” option. From there, go ahead and put them in number order.
4. Star different items.
Much like your Gmail, there’s a “Starred” section of your Drive. Star whichever files you want by right-clicking and then selecting “Add star.” Be judicious, though — the more you star different items, the less useful that option becomes.
5. Take advantage of Google Forms.
Have a bunch of to-do or shopping lists waiting for you in Google Docs? Use Google Forms instead.